Recruiting Student Ministry Volunteers

For a church to have a healthy student ministry it needs more than just a student pastor or director. A good student ministry should certainly be led by a gifted, passionate pastor or director but that person will need a solid team of volunteers working alongside them. It’s important student pastors understand this and make recruiting volunteers a priority in their ministry.

Recruiting volunteers seems like a never ending task in student ministry. One of the big things I do every summer is recruit new volunteers. It’s part of the job of being in charge of a student ministry. I want to suggest a few tips that have helped me in regards to recruiting volunteers.

Don’t make a desperate call, instead, personally recruit volunteers. The easiest way to recruit volunteers for your ministry is to put something in the bulletin or say something from upfront during announcements. This isn’t the worst thing you can do but it certainly makes it difficult as you will have many people “sign up” and you may have to turn some of them down because they are not a good fit. However, if you’re willing to just let anyone serve in your student ministry you can go this route. I’d caution anyone on this and encourage them instead to personally recruit volunteers rather than just make a massive call. This will allow you to find the right people for your ministry. This takes much more time and energy but I believe it’s the best way to recruit volunteers for your ministry. Before moving on, let me just add this – if you are going to make a call for volunteers (whether that’s online, in the bulletin, or from upfront) be sure to have a application process so you can find the right volunteers. More on this process next.

Have a process. Don’t just let people sign up and become a volunteer without you having them go through a short process. This doesn’t have to be anything crazy. Our process for bringing new volunteers on board is pretty simple. First, I meet with them one on one to share with them what our ministry looks like and explain to them the areas they can serve. During this meeting I usually try and find out where they best fit within our ministry based on their passions and gifts. Second, they fill out a short application. This allows me to get to know them a bit more and gives them the opportunity to share their faith story. Sometimes people will fill the application out before I meet with them. Third, we background check the potential volunteer. Everyone that serves in our ministry must have a background check. Whatever your process is, please don’t skip this! This is important for your church and for the safety of your students. Once these three steps have happened I bring the volunteer on board and they start to serve.

Look for young and old. Strive to not have a volunteer team that is made up of people of the same age. It’s easy for student pastors to fall into the trap of thinking the best volunteers are college students and young adults. There are many valuable things this age group brings to the table so by all means recruit them! However, realize some of the best student ministry volunteers in your church may be older individuals. Strive to build your volunteer team with people from all age groups and seasons of life. This will bring excitement, balance, and maturity to your team.

This is just a few tips to help you recruit volunteers for your student ministry. Here are a few resources that may help you in this area: Everyone’s Called to Youth Ministry by Darren Sutton, The New Breed by Jonathan McKee and Thomas McKee, and Youth Pastor (chapter 9) by Houston Heflin.

3 Things for Student Pastors to Focus on This Summer

summer-beach-ball-summer-associate-event-contestLike many student ministries, we take a break from our normal programing structure during the summer. We don’t have mid-week meetings, small groups, or retreats. Instead, we always do mission trips (one for middle school and one for high school) and we have a few house parties scattered throughout the summer. I enjoy the change and benefit much from it. If you change things up in the summer for your ministry as well, let me suggest you make an effort to focus on three things.

Build relationships with students. One of the huge benefits of not doing a weekly program in the summer is the time and energy you can put fully to building relationships with students. You don’t have to spend hours writing a talk or planning for that weeks mid-week program, you can get out of the office and hangout with students. Don’t think to hard about how to do this, just text some students and meet up somewhere. You don’t need a huge plan or a program in place, just spend time with your students. Also, make an effort to connect with students in your community that may never step foot in your youth room during the school year. One way I do this each summer is I meet up weekly with some of the high school guys to play basketball at a local park. It’s a great way to do something I enjoy with my students as well a way to meet new students that may be at the park playing basketball as well. Bottom line is this, students are out of school and they are looking for something to do. Make an effort to hangout with them and don’t overlook the opportunity to do real, life on life relational ministry this summer.

Give volunteers a break and recruit new volunteers. One of the things I try to do during the summer is give my volunteers a break from our ministry. At the end of the school year we do an appreciation lunch and at that lunch I tell them “thank you” for serving during the school year and that they are off the hook for the summer. I usually give them a date near the end of summer that stands as a deadline for them to let me know if they are coming back to volunteer for the new school year. Not only do I give my volunteers a break, but I use the summer to look for new volunteers. It’s hard to recruit and plug-in new volunteers in the middle of the school year because small groups are in full swing and the program is running strong, so I usually try to recruit and plug new volunteers in at the start of the new year. This is not to say I will avoid recruiting and plugging in new volunteers during the school year, but I have found it more beneficial to do this near the end of the summer so they can jump on board when the school year starts up.

Focus on planning for the next year. Even though you may take a break from your normal program in the summer, don’t neglect planning and staying on top of being ready for the next school year. If your Fall/Spring calendar is not done by August you are probably not working far enough ahead. Look over the next school year (even next summer if you can) and plan out your events, retreats, and other things that you want to do during the next school year. Once you have everything laid out, start making a good calendar you can give to your parents before the school year kicks off (click here to view some great calendar resources you can use from YouthMin.org). We always do a parent meeting a week or two before the school year kicks off to go over the year and get calendars in the hands of our parents.

Focusing on those three things will help you stay on track this summer with ministering to your students as well as getting ready for the next school year of ministry.

Placing Leaders In Positions Based on Their Giftedness

red-xToo many student ministries have leaders who are just filling a need instead of serving in a position based on their giftedness. Student pastors need volunteer leaders. Our job would be nearly impossible if it wasn’t for other adults in the church stepping up to serve our students. However, many student pastors fall into the temptation to recruit leaders and throw them into a position within our ministry where we need a leader instead of placing them in a position they are gifted for. We, yes I’m including myself in this, need to get better at placing our leaders in ministry positions based on their giftedness instead of just where we have a need.

It’s important to understand God has gifted every leader that comes into our ministry in a different way. We will never have a leader that is exactly like the next one. If we constantly throw leaders in positions we need filled we will start to have leaders who are serving, maybe with the right heart and attitude, but in a position they are not gifted. For example, there are some leaders who are great on stage maybe leading a game or even teaching. They do well in front of a large group of students. However, they may be terrible at leading a small group of 5-8 students. It only makes sense that that leader serves where he or she is gifted-on stage, in front of students doing what they do best. It would be a tragedy to waste their gifts by making them lead a small group, which is something they are not gifted for. The opposite is true as well. There many be a leader who is great at leading a discussion and pouring into a small group of students, but freezes up on stage and has no stage presence. Why would we put that person in a role where they do stuff in front of a large group instead of leading a small group?

When potential leaders walk into our office or we meet them at Starbucks to talk about serving in our ministry, our minds must instantly go towards placing them where they are gifted. If not, we will end up placing them where the need is (because let’s face it, we always know where the next need is). We always need more leaders and there are always positions to be filled. However, it would be far better to place a leader where they are gifted and have a few empty positions than place leaders in positions in which they are not gifted for.

There are great tools out there to help leaders understand how they are gifted and how they can best serve in student ministry based on those gifts. There are two resources from LeaderTreks that can help you with this: Sweet Spot and Discovering Your Spiritual Gifts. Both are great tools to use with your leaders so that you place them in positions based on their gifts instead of where there is a need.

3 Ways to Be Spiritually Healthy in Student Ministry

heart-beat

Awhile back I wrote post
 where I explained that the most important part of student ministry
is student pastor or student ministry volunteer’s own relationship
with God. Everything we do in student ministry is second to our
relationship with God. The most important thing a student pastor or
 volunteer can do is make sure their own relationship with God is
 healthy.

A few weeks ago we did a training day for all of our
student ministry volunteers across all of our campuses. In my
session on being faithful to God, I said, “The effectiveness of
your ministry to students depends on the health of your
relationship with God.” I believe that in order for student pastors
and volunteers to be effective in student ministry they must have a
growing healthy relationship with God. In his book Your
 First
 Two Years in Youth Ministry, Doug Fields says,
“Without spiritual health, you won’t make it in student
ministry. Don’t misunderstand: you don’t need the knowledge of a
 Bible scholar or the spiritual disciplines of a monk, but you do
need a heart that’s tender toward God and open to His leading. You
 need to be in love with Jesus.”

So how can a student 
pastor or volunteer make sure they maintain a healthy relationship
with God? In the busyness of life and ministry what can we do to
make sure we are growing and walking with our Savior? Here are
three things I believe every student pastor and volunteer must do
in order to maintain a healthy relationship with God while doing
 student ministry.

1. Love Christ
 Supremely. Many times our relationship with God
 starts to become unhealthy because we love ministry more than Him. We believe we have a healthy relationship with God because we are
serving faithfully in student ministry and giving all our time and
energy to ministering to students. However, when student ministry
starts to become the thing that you love most and all your time,
 energy, and passion goes towards it than it’s probably an idol.
 It’s coming before God and starting to take the place of Him. We 
must always keep our love and passion for Jesus first. It must come
 before everything, including student ministry. Doug Field says,
“Don’t allow increasing ministry to decrease your
 intimacy, and don’t let your service exceed your 
worship.” The best thing you can do for your
 students and ministry is to love Jesus more than both of them.

2. Spend time with God daily in His Word and
 prayer. The second thing we must do to maintain
a healthy relationship with God in student ministry is committing to 
daily Bible reading and time in prayer. These are two spiritual
 disciplines we cannot afford to live and serve without. I’m always
 amazed at how many student pastors and volunteers neglect having a
personal time with God on a daily basis. In order to be consistent
in these two disciplines you will need to find two things. First,
 you need a good place. Set aside a consistent time and place where
 you can read God’s Word and pray. This may be in the morning, it
 may be at lunch, or may be at night. Find the time and place that
works best for you. Second, you need a good tool. I encourage our
volunteers to use an ESV Study Bible and Word of Life’s Online QuietTime. Get what you need to make spending time with God
each day a priority (click
 here to read more about having a consistent time with God 
each day).

3. Be a part of the local church
 community. Lastly, student pastors and volunteers 
must be a part of the community of their local church. I encourage
 my volunteers to be faithful to three things regarding community.
 First, they need to be faithful to weekend worship services. I
 talked to one volunteer from another church who hasn’t sat in a 
worship service for over 3 years! Serving in the student ministry
 was always taking the place of being in a worship serve. Second, 
they need to be a part of a community group. If your church does
 Sunday school, than they need to be in a class. Whatever your
church does to provide deeper community outside worship services,
 volunteers, and student pastors, need to be a part of it. Third, they need to have accountability. These are three things student
 pastors and volunteers must commit to in order to maintain a
healthy relationship with God in student ministry. What are some
other ways you stay healthy spiritually as you serve in student
 ministry?

Guest Post: Four People to Partner With in Youth Ministry

partnershipMy name is Bobby Childs and I am currently a middle school and high school athletic director in the state of Kansas.  Before my current job I have spent five summers at camp, and been a volunteer youth leader for 2 years. Attended Cedarville University in Cedarville, Ohio. There are four people we need to partner with in order to have a successful youth ministry.

Youth. My heart is for people. First and foremost my heart is for youth. There is nothing I would rather do than be developing the next generation through God’s word and time spent with them. It is a joy to see students receive opportunities to lead and serve. Make sure you partner with students in this way in the appropriate settings to let them step up to the challenge.

Parents. I have come to realize that I don’t want to be the only one to share in this excitement. Partnering with parents in your ministry is also crucial. Give parents glimpses not only in person, but in other forms as well. Parents cannot always attend events. So create a Facebook group to give them snip its of activities. Post pictures and videos there, with the appropriate permission, to help them see what is happening in your ministry.

Volunteers. There should also be a partnership with volunteers. At some point you are going to need others to help you make your ministry successful. Other people want to help, they are just waiting to be asked. So ask away! Do not be overbearing in your asking, just present opportunities. Some volunteers will want to help out as much as they can, and other volunteers want to show up occasionally. No matter what your volunteers do to help, make sure you thank them. It could be a card, phone call, text, email, face to face. Just make sure you tell them how much they contribute.

God. This is not last on the list because it is least important. It is the most important aspect that we can often forget in our busyness. There should be a daily partnership with God. Proverbs 3:5-6 tells us that we should trust God and not trust our own understanding. We often have so many ideas of what it looks like to be successful that we forget to ask God.

Make sure you partner in all four areas. The work is hard, but the rewards are endless.