I like creating calendars for my students and their parents. It gives them something to save on their computer or hang on their refrigerator to remind them of what’s happening in our student ministry. We always create one that covers the summer months (June-August) and one that covers the school year (September-May). I am also blessed to work at a church that has a great graphics team that can help put together good looking calendars. Below is the calendar for this coming school year.
Like many student ministries, we take a break from our normal programing structure during the summer. We don’t have mid-week meetings, small groups, or retreats. Instead, we always do mission trips (one for middle school and one for high school) and we have a few house parties scattered throughout the summer. I enjoy the change and benefit much from it. If you change things up in the summer for your ministry as well, let me suggest you make an effort to focus on three things.
Build relationships with students. One of the huge benefits of not doing a weekly program in the summer is the time and energy you can put fully to building relationships with students. You don’t have to spend hours writing a talk or planning for that weeks mid-week program, you can get out of the office and hangout with students. Don’t think to hard about how to do this, just text some students and meet up somewhere. You don’t need a huge plan or a program in place, just spend time with your students. Also, make an effort to connect with students in your community that may never step foot in your youth room during the school year. One way I do this each summer is I meet up weekly with some of the high school guys to play basketball at a local park. It’s a great way to do something I enjoy with my students as well a way to meet new students that may be at the park playing basketball as well. Bottom line is this, students are out of school and they are looking for something to do. Make an effort to hangout with them and don’t overlook the opportunity to do real, life on life relational ministry this summer.
Give volunteers a break and recruit new volunteers. One of the things I try to do during the summer is give my volunteers a break from our ministry. At the end of the school year we do an appreciation lunch and at that lunch I tell them “thank you” for serving during the school year and that they are off the hook for the summer. I usually give them a date near the end of summer that stands as a deadline for them to let me know if they are coming back to volunteer for the new school year. Not only do I give my volunteers a break, but I use the summer to look for new volunteers. It’s hard to recruit and plug-in new volunteers in the middle of the school year because small groups are in full swing and the program is running strong, so I usually try to recruit and plug new volunteers in at the start of the new year. This is not to say I will avoid recruiting and plugging in new volunteers during the school year, but I have found it more beneficial to do this near the end of the summer so they can jump on board when the school year starts up.
Focus on planning for the next year. Even though you may take a break from your normal program in the summer, don’t neglect planning and staying on top of being ready for the next school year. If your Fall/Spring calendar is not done by August you are probably not working far enough ahead. Look over the next school year (even next summer if you can) and plan out your events, retreats, and other things that you want to do during the next school year. Once you have everything laid out, start making a good calendar you can give to your parents before the school year kicks off (click here to view some great calendar resources you can use from YouthMin.org). We always do a parent meeting a week or two before the school year kicks off to go over the year and get calendars in the hands of our parents.
Focusing on those three things will help you stay on track this summer with ministering to your students as well as getting ready for the next school year of ministry.